General Administrative Assistance

Schedule and confirm meetings/appointments for business and personal:

• Clients
• Prospects
• Vendors, including purchasing products, maintenance agreements and negotiating rates/pricing
• Medical/Dental
• Vehicle repair/maintenance, including annual registration, insurance, etc.
• Hair/nail appointments
• Prescriptions refilled (and delivered to you, where available)

Coordinate/plan your next event or party
Shop for gifts
Research and/or book airline schedules/prices, car service, hotel, and entertainment.
Send out cards: holiday, birthday, thank you
Schedule personal appointments
Manage your renewals: Insurance, registrations, subscriptions, etc.
Point of contact for your household staff
Don’t ever miss another birthday or anniversary. We’ll remind you of those special events.

Word Processing/Data Entry

Draft, format, proofread:

• Letters/Correspondence
• Manuals
• Reports
• Meeting notes and minutes
• Templates
• Excel Spreadsheets
• Transcriptions

Enter/process orders, returns, refunds
New client information
Invoicing
Payments

Personal Assistance

Coordinate/plan your next event or party
Shop for gifts
Research and/or book airline schedules/prices, car service, hotel, and entertainment.
Send out cards: holiday, birthday, thank you
Schedule personal appointments
Manage your renewals: Insurance, registrations, subscriptions, etc.
Point of contact for your household staff
Don’t ever miss another birthday or anniversary. We’ll remind you of those special events.

Event/Seminar/Meeting Planning

Research/coordinate venue
Food/Caterer
Audio visual
Invitations
Manage RSVPs
Confirm guest speakers or presenters
Handouts
Seating

Accounting/Bookkeeping

Prepare and send out invoices
Enter payments and deposits
Collections- Having difficulty getting a client to pay? Let us handle it.
Process payroll
W-2s & 1099s
Prepare reports

Human Resources and Recruitment

Is your business growing or can’t find the time to fill that vacant position? Virtuas can:

• Place advertisements with the right agency
• Set up mailbox and manage email responses
• Review resumes and screen candidates
• Schedule telephonic/in-person/Skype interviews for potential candidates

Manage employee related matters:

• Leaves of absence requests
• Time off requests
• Complaints/Questions
• Prepare and schedule annual reviews
• Attendance records
• Written Warnings

Prepare Offer and Termination Letters
Prepare and send thank you letters to rejected candidates
Prepare Consulting Agreements for Independent Contractors
Conduct pre-employment drug testing and background search
Conduct post-accident employment drug testing
Assist with ensuring employee manual up-to-date

Email Management

Send and answer emails on your behalf
Filter out junk mail/spam
Create accounts for your employees
Organize your emails into folders for easy reference
Purge old emails to save space

Content Management

Adding/updating pictures, videos, and text to your website
Changing text colors
Bolding/Italicizing text
Adding/Removing links
Updating meta tag information
Management of social media platforms